Bring your karma
Join the waitlist today
HUMBLECAT.ORG

Blind and Visually Impaired Community

Full History - 2018 - 12 - 05 - ID#a3a8e0
11
Giving major Presentation on Friday - one of the Judges is visually impaired. How to make this accessible? (self.Blind)
submitted by lopsiness
Hey all,

On Friday I am giving a presentation for my senior design course and it's graded by a number of folks both in and out of my field (civil engineering). Our professors informed us today that one of the judges will be a visually impaired college student with no engineering background. He says he likes to keep students on their toes by requiring to think about more than just regurgitating lingo to other engineers. Reportedly this student has limited vision in her periphery and can see a little bit very close, but I don't know much else as this was all second hand from our professor.

Our prevention is all powerpoint and has lots of pictures and charts, so I'm afraid this will leave her sitting there out of the loop. Aside from using more descriptive language, what can we do to make this a more accessible presentation? I was thinking about printing up some extra large sheets of slides, but I don't want to look like an jerk handing her something she can't use. Any suggestions at all would be welcome.

Thanks!
quanin 11 points 4y ago
Ask her. Not saying that to be a prick, but literally the only person with a good idea as to what you can do to help her is her. We can offer advice/suggestions, and some of them may be somewhat accurate, but as no two visually impaired people are the same, the most we can do is guess.

On a related note, please slap your professor. Were I that visually impaired student, I sure as hell would.
lopsiness [OP] 6 points 4y ago
Unfortunately shes on a panel of judges so i wont have access to her until the day of. I suppose i could ask my prof if she would like something in advance though.

As for my prof, he wouldnt include her if she wasnt interested. Whether he chose her because of this i dont know but he said shes excited for it. Take that fot whats its worth.
fastfinge 10 points 4y ago
I'm sure she is interested. I think the point is this is wildly unfair to you. If I need special accommodations for an event I'm attending, I make sure to let the people at the event know. I don't just expect the presenters to read my mind and have what I need prepared in advance, without my asking. If she requires a digital copy of your slides, or a magnified printout would be better, etc, your prof should have these details. He should be able to tell you how to best meet her needs. Anything else is unrealistic, unfair to you, and unfair to her.

Now, on the other hand, if you were told a week in advance exactly how to accommodate one of the judges, and you didn't do it...then it's fair to seriously mark you down for it. But just like any engineering project, you've gotta know the requirements.

Doing this, I think, also makes blind people ourselves look kind of bad. I wouldn't walk into someone's presentation that they've been planning for weeks or a month, and say "Surprise! I need accessible digital copies of your slides right now!" If I knew I was going, I would make sure to contact the organizer in advance, so I would get exactly what I need.
quanin 6 points 4y ago
This is it exactly. Now, granted we don't know exactly how the conversation went down between her and the prof, so it's hard to say where exactly the blame lies--either with the prof for not telling her what to expect/not getting her specific requirements from her at the time, or with her for not giving those requirements to your prof, or somewhere in between, but for all we know she doesn't even know u/lopsiness's presentation is a powerpoint. Clearly u/lopsiness didn't know prior to very recently they'd be presenting to someone who probably can't see that Powerpoint, so for that much at least the prof deserves the blame--I don't care how good you are, you're not going to turn a presumedly highly graphical presentation into something more accessible in 3 days--not, at least, while keeping its quality close to the same level. At best, the prof has done a significant disservice to u/lopsiness. At worst, he's done a disservice to both u/lopsiness and the panelist.
saharacanuck 4 points 4y ago
If you are unable to get a response from your prof, prepare slides on a USB drive in addition to large print outs. When you present the info, describe the visuals.

Edit: also, you could go to your accessibility office or library and ask them for help. They might be willing to give you a hand in making your content more accessible.
FrankenGretchen 4 points 4y ago
All that's great but your prof is still treating her like a zoo specimen. Advertising she's there, saying she WANTS to be there but not providing specs so you can make appropriate accommodations? Her presence is not actually valued regardless of what he's saying.

She may be willingly adding the dynamic of accessibility to your thinking for your training. Some of us do intentionally walk into situations like that but we definitely learn how to be a benefit and not a further hindrance. This transition clearly hasn't happened with either of these two, yet.

For explanation...
Benefits : You learn a little about formatting options or services that can help you. You learn how to try to make your presentation accessible to ONE person with a vi. Maybe this opens your eyes to accessibility not only in your work but your final product, too.

Hindrances: This heretofore unknown element affects your grade? You are not prepared for any aspect of inclusion for her. Added time and stress of trying to plan for unknowns which may be completely useless. Reinforcement that she IS a zoo specimen and it's way easier to not have to think about her or any other permutation disability can throw at you.

That last hindrance really does a number on folks who genuinely want to help include/inyegrate/normalize non-mainstream persons.

Yeah, slap him senseless. He's subverting decades of progress on an individual/class level.

Meanwhile, if this experience does inspire you to think of such things in a positive way, reach out to The Specimen*or your campus Office for disabled students and offer help with note taking or other mundane student tasks. That way, you can learn from a range of individuals what works for them and remove the showmanship aspect from the equation.

*She doesn't deserve this moniker even if she feels it's applicable. It stems from us being 'the first' at something, or the one to speak up, or the only one like us in a situation. Tokens. Pioneers. Inspirations. I've been here both as some noncrip's display piece and of my own choice.

The balance happens when she decides to advertise that she's willing to help students make their presentations accessible to her BEFORE she's disclosed as part of the panel. He could add a lecture about accessibility and have a range of people speak and at the end of term, you learn they're judging. Or! Add the accessibility aspect to the syllabus and give directions on where to go for assistance.

Plenty of ways to turn this from a spectacle to an enjoyable learning e perience.
jage9 4 points 4y ago
I would recommend focusing on the whole group while providing universal access. For example, if you want to give the person a copy of the presentation or provide it in digital form, make the offer available to the whole panel, not just the one judge. Providing a digital copy and being descriptive in your slides are two examples of things that are good to do for any presentation. If I go to a conference with a room of 500 people, I take much more interest in a presentation that is universally accessible. In that situation, you may not know the types of disabilities in the room. In other words, the more you can do to make a presentation accessible to all, the more people will appreciate your work.
Simpsoth1775 4 points 4y ago
Provide a digital copy. Most people with visual impairments in a school have access to software that will enlarge what is being displayed on a computer. You could also just ask for the person’s preferred format and let him or her choose.
Amonwilde 2 points 4y ago
I personally like getting stuff ahead of time so i can read it with my screen reader. Ask if making a PDF and sending itto her beforehand would be useful.
kimthegreen 2 points 4y ago
Hey, I am not visually impaired but I wanted to inform you that PowerPoint gives you the option of adding alternative texts to pictures (not sure about graphs). This may or may not be useful depending on her visual impairment and her strategies but if you have the time it can't hurt to include them. It is also a good preparation for your actual presentation.

Edit: this obviously doesn't make sense if the judge doesn't have a digital copy, maybe in advance. I agree with the other commenters: make contact through your professor and find out her preferred format and get it to her somehow, ideally beforehand.
Hellsacomin94 1 points 4y ago
It varies depending on the cause. Just try for high contrast black on white, large bold text and no background graphics.
Jshrad 1 points 4y ago
From watching lots of accessibility webinars as an engineering graduate, describe with words every picture and every chart so that without seeing the image you get the point of the figure.

It will be beneficial for everyone if the graphics are simple and can easily be understood.
B-dub31 1 points 4y ago
Does your department or the accessibility office have laptops you can check out, load up your presentation, and let her use that to follow along? Could you also mirror your presentation to a screen (maybe like a HDTV) positioned nearer to her? If not, then large print your slide deck. I also second the advice to use highly contrasting colors and large fonts. If you provide an electronic copy of your presentation, take the time to add the alt text info to your illustrations, as these can be picked up by screenreading software. Try to explain your illustrations and graphs in as much detail as possible.
BaginaJon 1 points 4y ago
Print out a print copy of your presentation and give it to her but just do it, don’t say anything about it, so then you’re not putting her on the spot.
Fange_Strellow 1 points 4y ago
My advice would be to remember that she is only one judge on this panel. Don’t try and reinvent everything to fit her needs. As someone who is blind, we know that we have just as much responsibility to make it in this world. It could be a good idea to have some extra large slides printed off, but the important thing is to ask the person when you meet them how you can make the presentation a little better for them. It’s honestly probably just going to be you describingIn extra detail what you have written down and any pictures that you have included.. You might also think about how your project would interact with visually impaired people, so that you are ready for any questions that this judge might throw at you. The most important thing, I’m probably already said that, is to treat her like a normal person. She just has a little bit different sensory perception.
Hellsacomin94 1 points 4y ago
If he or she has any vision, contrast is crucial. Use a big, dark font. On graphs, use symbols in addition to colors to lines, make the lines thick, and use large, bold text to label axis. Provide a full size, one slide per page, single sided handout for them.
lopsiness [OP] 1 points 4y ago
This is what I was thinking of doing. I've read about san serif typefaces and colors as well. I was thinking of doing a modified series with less text and less thematic graphic and sticking to something very basic for her. The rest of the panel would receive a normal set of slides with 6 per page. Obviously I wouldn't point this out, just hand it out.

Are there any colors or color combinations in particular that work well or work poorly?
bemindful 1 points 4y ago
(deleted my last comment as the accessibility link I posted was more for deaf/hard of hearing, sorry). But this link from Office might give you a few pointers on how to make your slides more accessible. Hope it helps and good luck!

https://support.office.com/en-us/article/Make-your-PowerPoint-presentations-accessible-6f7772b2-2f33-4bd2-8ca7-dae3b2b3ef25
[deleted] 1 points 4y ago
[deleted]
This nonprofit website is run by volunteers.
Please contribute if you can. Thank you!
Our mission is to provide everyone with access to large-
scale community websites for the good of humanity.
Without ads, without tracking, without greed.
©2023 HumbleCat Inc   •   HumbleCat is a 501(c)3 nonprofit based in Michigan, USA.