Thoughts on Rejecting Frappe Requests (or any order) before closing?(self.starbucksbaristas)
submitted by JustATrailsFan
Greetings,
I wanted to raise discussion on this to get some other insights. Basically, how do you feel about turning away customers who want a time costly drink or food order x amount of time before store closing? Here is some context from my experience today:
I closed tonight with my partner, and I was the final one to use the register. We are scrambling to get closing duties done because customers were bloodthirsty (maybe just thirsty 😅) just about the entire shift. Fifteen minutes before close and, you guessed it, we get frappe orders (two). Regrettably, I hesitated before answering them, but I did accept the order since we had not cleaned the blender yet. However, another guy who was behind them came up to order...frappes (two more). I went into thinking mode for the same amount of time, but this time, I rejected his request telling him we cannot make anymore frappes for the night. He looks at me some sort of way I could not fully decipher, but he relented and walked away. Sorry, mate.
Now, I am no stranger to turning away customers who come in too close to closing wanting a full-course meal, but today felt a bit different because I am fairly certain he saw me ring up the other frappe orders. I made a judgment call, and I do recognize that I might have handled it a bit better if I thought more about it or was just more experienced.
Cheers, co is
Zealousideal-Star44832 points11m ago
Yea I’d suggest not doing that in the future. If you know how to sequence you can get 4 different Frappuccinos out pretty quickly, especially if you have another barista able to fight the dome lids with you. You might get a coaching if the customer calls the manager about it. Things that actually take some time are pour overs or iced hot teas. But don’t sweat it! The only way to learn to run is to trip a couple times!
Responsible_Snow71098 points11m ago
I like this reply. Ur not coming at OP. Ur simply and kindly giving a quick suggestion and overall just a good vibe! I've seen posts where a person would post about a situation and people start coming at them for it and so its refreshing to see a response such as urs!
Zealousideal-Star4486 points11m ago
That’s the one thing I wish would change about Reddit, one little mistake that we can all easily make seems like the end of the world. In this case it’s not. Sure there are possible “consequences” which are just a coaching and if you know now that what happened wasn’t the right move you can do better next close. Sometimes it’s really a case of “you gotta grind beans to make coffee!” Instead of omg what are you doing to those poor beans! They were just vibing! Just sitting on the coffee plant and a farmer goes and kidnaps them and some random person cooks them! Then they suffocate them in bags! Only to finally open the bag and you destroy them! Grind their beauty for your selfish need of a pumpkin spice! You heathen even boiled it! Have you no shame! /s obviously this is exaggerating but a lot of people act like it imo. Thanks for the vibes. Pass on the good vibes
Responsible_Snow71091 points11m ago
Yess lolol so true! And I love your example, that's a hilarious way of describing it! But yeah I was like how you didn't jump down OPs throat for them turning down the second Frappuccino Customer because some people would have came at somebody that posted that so I appreciate how you handled the response 🙂
JustATrailsFan [OP]2 points11m ago
Greetings,
I wanted to also appreciate your good vibes as well. Thank you.
Cheers, co is
JustATrailsFan [OP]2 points11m ago
Greetings,
It took a while, but thank you so much for the kind comment (I would award you if I had reddit funds). One circumstance I did not mention is that my coworker was already very stressed out (nobody would leave us alone to oir duties, and though she was not saying it, I could tell ahe was starting to get stressed out by the mountain of work we had left to close (closing is a really big deal at our store, amd you can get reprimanded if closing duties are not completely done). I turned him down, in part, to spare any more work for her. I really did, and still do, understand that saying no to a customer (in whatever fashion) is taboo because customer service is priority and all that (which, to me, is sometimes debatable depending on the situation, but that is a different discussion), but I always try to keep the sanity of my coworkers first where I can. In cases like this, the customer satisfaction, in my eyes, just was not worth potentially adding to my partner's pain at the time. If his frappe fix is so important, then he just come back tomorrow or some other time (not right before the store closes, if possible)
The other thing too is that even of frappes do not take a lot of time, I was trying to factor in that the time it takes to make add another drink, regardless of how little time it takes is time I could have spent doing something else, and every single minute counts during the final stretch in my eyes (especially when our store makes such a big deal out of every single closing task being totally completed to the point of pulling closers aside next shift to talk to them about every micro task that slipped through their fingers).
I do appreciate the response though, and I will keep everything you said in mind.
Cheers, co is
Zealousideal-Star4481 points11m ago
I see I see! I close to and it sounds like you got a huge opening vs closing war on your hands. But I’ve never heard of people getting reprimanded for closing messily! Dear god Starbucks we are humans with usually only 2 hands! This is kinda a red flag for your store. I’d recommend keeping a Starbucks journal, im 100 percent serious when I say this. Write everything down. Who was the shift that night? Was it busy? If your a drive thru write down your drive times. Any regular customers that came in around that time? This is for every shift! Hell even split up your shift into the 2hour chunks! You can write that stuff down on your phone or receipt paper and at the end of the shift rewrite it nicely in the notebook. Write down every partner who you worked with that day and anything notable, did you trade stuff from another store? Which store? Borrowed partner? Write it all down! This way if your get “reprimanded” for closing off you can pull that out and say for your manager to check the cameras and to call district manager if your closing isn’t successful consistently. This is a managers problem to stress over not you or your fellow partner!
As for how to better support a stressed partner, the best I can say is to voice that to a shift lead, if that partner is four for a break it’s time. I also recommend always taking a grande cold water and drink it on breaks, its more helpful than people think. I would suggest your partner gets a notebook too and gets on this Reddit.
Good luck my friend!
dazedandconfusedhere29 points1y ago
Frappuccinos really don’t take more time than a latte - we wouldn’t turn that down ever.
We might turn down a request for a pour over or an iced london fog if they come less than five minutes before closing but that’d be rare too
Necessary_Low9398 points11m ago
They didn’t wanna make four fraps. But if it’s the same I’d combine them if I can
OneRoseDark13 points11m ago
If you come in before the doors close, I'll make whatever you want. It's not your problem what I've cleaned or not cleaned.
goofygoobered12 points1y ago
be careful as I’m sure you could get in trouble for that sort of thing. but i can relate in wanting to deny every frappuccino order ever lmao
JustATrailsFan [OP]1 points11m ago
Greetings,
Sorry it took a while to respond, but thanks for your comment. I try not to make it a habit, but things get pretty crazy sometimes and we had a lot of closing stuff left to do because no one left us alone. Luckily, one of my managers are super cool it and understand, so there that.
Cheers, co is
piratedashel8 points11m ago
If it hasn’t hit exactly the time your store closes, you’re still supposed to do it. Fifteen minutes is plenty enough time to make 4 Frappuccinos.
Way back when, we had a ten minute rule. We couldn’t officially close until 10min past the official closing time. We had to accept any order that came in until then. It doesn’t exist anymore, thank god, but we definitely still have to serve every customer up until close.
JustATrailsFan [OP]1 points11m ago
Greetings,
That is a very interesting rule you had there, and I am glad it got culled. You make a fair point, and I would not dispute it. What I will say is that my train of thought at the time (and even now) is that even if it does not take much time with efficient work, it is still time that needs to be wasted that could have been used toward completing our closing duties (which our store males a deal of). My partner was already quite stressed as it was, and every single minute counts in times like these in my eyes so I decided im that moment that burdening my partner even more and making her day worse was not worth that one frappe sale (of I got in trouble for it, I would not have regretted it).
Cheers, co is
piratedashel1 points11m ago
I literally just closed tonight, and customers come before closing duties. I manage to run a shift where we close on time, leave 10-15min early, and get everything done. There’s no reason to turn customers away. If you do, you’re doing yourself a disservice because you will lose labor hours because they think you don’t make money during the hours you are open and you’ll have even less people than you do now. I think it’s tacky to go to a place 15min before close, but you’re OPEN for a reason.
Gobbikins7 points11m ago
I make any order I can before close, the only exception being if we run out of ice tea about an hour before close. We waste more than we sell in that last hour so I always suggest an ice tea we still have or something else.
JustATrailsFan [OP]1 points11m ago
Greetings,
That is fair, and a good idea too. Thanks for responding.
Cheers, co is
piratedashel1 points11m ago
If you have to make a pitcher of iced tea, you can date it for 12 hours and it’s still good for the morning!
Gobbikins1 points11m ago
oh that's true! I forgot about that haha
evviiieeee6 points11m ago
if it was 2 minutes before you closed, i’d understand. but fifteen? i think you should’ve just let him get the fraps, especially since you let the girl infront of him get them. 4 fraps can literally take 2 minutes to make if you sequence properly, ESPECIALLY with two baristas. i rly cant think of any drink that could be reasonably rejected 15 minutes before closing.
looker0093 points11m ago
Technically even with in 2 minutes one is required to take the order. Yes it's rude but opening hours exist for a reason
looker0096 points11m ago
If you are corp, you can't refuse to make any drink until you officially is closed regardless if you already cleaned everything. If they complain you will likely get in trouble
JustATrailsFan [OP]1 points11m ago
Greetings,
I understand that refusal, to whatever end, is ultimately still against rules. I did not mind risking trouble later, but at that moment, my partner was already stressed enough as it was with the mountain of work we had left so I just decided that the one frappe sale was not worth adding even more work to the load (even if it dpes not take long, it still takes time that we could have used to complete all our closing duties, something our store makes a deal of)
Cheers, co is
Necessary_Low9395 points11m ago
It doesn’t bother me if they order a frap but it does bother my other coworkers tho. If it’s a complicated order I’d probably won’t make it
Edit: I get u didn’t wanna make four fraps but I’d combine them if I can
Minute-General-20901 points11m ago
ehhh, I was told I cannot reject a drink. I have to make or else I get in trouble. Although I found ways to avoid this (taking my time making a customers frap, hiding, sometimes telling them I'm closing in a few minutes- this always goes into a discussion and by the end of it. I'm already closed and cannot make it) but I sometimes make them all the way till I literally close if I'm in a good mood.
vanilllacakez1 points11m ago
I’m sorry I wouldn’t do it tbh. But it doesn’t mean I like making them. I wouldn’t say we couldn’t make them just bc I didn’t want to..
JustATrailsFan [OP]1 points11m ago
Greetings,
That is fair. Just to clarify though, if I ever tell someone we cannot make anymore of frappes, then I normally tell them it is because I am cleaning the blender and will not have enough time left to get to a frappe before the store closes, and they always take that well enough (given the amount of time left before store closes). I would never just outright say I do not want to do this to a customer. I this particular case, the cleaning blender cop-out was not an option because I clearly had another frappe order in the works.
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